Minutes Parish Council meeting 10 September 2024

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Minutes of the meeting of High Littleton Parish Council held on Tuesday 10 September 2024 7 pm. 

Councillors present 

K Fuglesang, C Lindley, M Whiting, S Gould, A Godwin, P Ghillyer, R Lane and Ward Cllr A Morgan.  

Opportunity for the members of the public to speak (the public are asked to limit their address to 5 minutes with maximum time allowed 20 minutes). Please note that the Parish Council cannot make a decision on any item which is not on the agenda, but items may be put forward for a future agenda. 

None. 

Agenda 

2409.1 Apologies – to note apologies for absence 

Apologies were received and accepted from L Sheen.  

Agenda 

2409.2 [TO RESOLVE] To confirm and approve minutes of the Parish Council Meeting held on the 13 August 2024 

Resolved – the Council agreed that the 13 August 2024 minutes were a true and correct record of the meeting. 

2409.3 Declarations of Disclosable Pecuniary Interests and Request for Dispensations 

To receive declaration of any members personal or prejudicial interest in any item on the agenda 

K Fuglesang advised that she is now employed with B&NES Council as a Special Educational Needs Practitioner.  

Development Control, Forestry Works and Footpath Diversions 

2409.4 Planning applications to consider and decide comment for submission to B&NES 

a) Applications to consult 

[TO RESOLVE] 24/03036/PACOU Poultry Houses, Langfords Lane, High Littleton – Prior approval request for the change of use from an Agricultural Building to a Guest House. 

Resolved to object to the application until further information is received on how the site is planned to be used and how it relates to previous planning applications 22/03656/ADCOU and 22/03642/FUL.    

[TO RESOLVE] 24/03125/ADCOU Poultry Houses, Langfords Lane, High Littleton  

Prior approval request for the conversion and change of use of 1 no. existing barn to 10 no. dwellings with associated operational development. 

Resolved to object to the application until further information is received on how the site is planned to be used and how it relates to previous planning applications 22/03656/ADCOU and 22/03642/FUL.    

[TO RESOLVE]  24/03269/FUL  Sunny Lea Westwood Avenue High Littleton BS39 6XY  

Erection of detached Garage 

Resolved to support the application.  

b) To note decision notifications 

23/04622/VAR Hallatrow Business Park Wells Road Hallatrow BS39 6EX  

Variation of condition 7 (Plans List (Compliance)) of application 22/02775/FUL (Change of use to learning and non-residential institutions (Use Class F1) for a temporary three year period with associated siting of porta-cabins and shipping containers (part retrospective)). Condition Number(s): Condition 7 – Approved plans Conditions(s) Removal: Please see covering letter Please see covering letter  

Pending consideration 

 23/04623/VAR Hallatrow Business Park Wells Road Hallatrow BS39 6EX  

Variation of condition 9 (Plans List (Compliance)) of application 22/02777/FUL (Change of use to storage or distribution (Use Class B8) for a temporary three year period with associated siting of porta-cabins and shipping containers). Condition Number(s): Condition 9 – Approved Plans Conditions(s) Removal: Please see covering letter  

Pending consideration 

23/04687/FUL Hallatrow Business Park Wells Road Hallatrow BS39 6EX  

Material change of use (temporary) for B8 use and associated operational development (in connection with adjacent permitted use) (Retrospective). 

Pending consideration 

23/03092/LBA The Grange, Paulton Road, Hallatrow,  BS39 6EG  

External alterations for the replacement roof covering includes new tiles, battens and underlay. 

Pending consideration 

23/04686/FUL Parcel 0172 Wells Road Hallatrow   

Material change of use (temporary) for F1 use and associated operational development (in connection with adjacent permitted use) (Retrospective) 

Pending consideration 

24/02319/PIP Parcel 1636 Wells Road Hallatrow  Somerset  

 Permission In Principle Planning Application for the erection of 1no. self-build dwelling with associated works. 

Pending consideration 

24/02290/FUL Hallatrow Business Park Wells Road Hallatrow  BS39 6EX  

Erection of warehouse (Use Class B8) with associated hard/soft landscape works; drainage; and ecological enhancement area, together with stopping up of existing business park access to vehicular traffic; creation of new vehicular access for business park off the A39 with right turn lane and widening of the A39 to accommodate a new public foot/cycle path. 

Pending consideration 

24/02687/FUL  Cedar Lodge Harts Lane Hallatrow  BS39 6EA  

Conversion and extension of an existing outbuilding into ancillary accommodation and extension of the residential curtilage (Retrospective). 

Withdrawn – to be removed from the agenda 

2409.05 {TO RESOLVE] to consider and decide the Parish Council’s top 3 priorities re highways/roads in the parish 

Resolved to approve priorities – 1) speeding vehicles and widening of pavement on Hallatrow Bridge 2) review of speed limits in Hallatrow 3) safer walking in the parish.  

2409.06 {TO RESOLVE] to consider and decide response to the B&NES site assessment for the local plan for housing needs 

Deferred.  S Gould reported that a meeting is to be held towards the end of September with B&NES to discuss.  

2409.07 {TO RESOLVE] to consider and approve funding for News & Views for 2025 

Resolved to approve.  

2409.08 {TO RESOLVE] to consider and decide contractors for dressing of trees and for the installation, removal and disposal of trees. 

Resolved to approve the same contractor as 2023 to dress trees and the same 2023 contractor for installation and disposal of trees.  Both quoted costs the same as 2023. 

2409.09 {TO RESOLVE} to consider and decide donation to Lymes Disease uk for a skydive event organised in memory of Josh Barnard 

Resolved to approve a donation of £250 [Section 137 of the Local Government Act 1972] 

2409.10 [TO RESOLVE] To review and approve Direct Debit/Standing Order schedule 

Resolved to approve.  

2409.11 {TO RESOLVE] to consider and decide to lodge a request for a Community Governance Review with B&NES Council to change the name of the parish council to High Littleton and Hallatrow Parish Council 

Defeated (by vote 1 for 6 against). 

2409.12 {TO RESOLVE] to consider and decide ID badges for Parish Councillors 

Resolved to approve.  C Lindley to investigate badges 

2409.13 [TO RESOLVE] To approve the following finances for September 

a) Payments – resolved to approve the following items for payment in September. 

 Description Amount £ 
DD Sage Payroll – Sept 2024 12.00 
DD Pension Contributions– Aug 2024 37.77 
DD Yu Energy – Aug 85.18 
SO D Stephenson – website maintenance 25.00 
Total  159.95 
   
CARD Somer Printing – Sept/Oct News & Views printing 417.10 
Cheques   
002691 Kirsty Headlong Sept 2024 Salary Pension PAYE Tax National Insurance Working from home allowance Net Total Clerk’s Expenses Aug 2024 mileage & stationery & admin Cheque Total  1059.5 (21.58) (179.80)(0.92) 26.00 883.20 11.43 894.63 
002692 HMRC Employer’s and Employee’s NI Sept 2024 Sept 2024 Tax – K Headlong Total 42.53 179.80 222.33 
002693 Branching Out – Aug cemetery grass cutting and parish sweeping 830.00 
002694 Austin Sage – Rec Gound grass cutting Aug 2024 290.00 
002695 Trenjory Designs – Sept/Oct News & Views editing 200.00 
002696 B George – Sept/Oct News & Views delivery 150.00 
002697 BDO LLP – 2025 audit fee 378.00 
Cheque Total   £2964.96 
Grand Total   £3542.01 

b) To note receipts 

None.   

2409.14 To receive any updates on district matters from Ward Cllr Ann Morgan 

Ward Cllr Morgan reported that she will be chasing up fire and police reports re the Roswewell incident, and a resident has made a formal complaint to B&NES due to lack of response to an enquiry submitted re a planning application for Hallatrow Business Park.  

2409.15 To receive reports and updates on current items 

  1. Allotments – [TO RESOLVE] to consider and decide request from allotment owner, of bottom of plot C, to be able to work top and bottom of plot C should top of plot C become available    

Resolved that a whole plot would only be offered to a resident if there was no-on on the waiting list and no takers if the plot was advertised.  P Ghillyer to assess allotments re tree shading.                                              

  1. Recreation Ground 

K Fuglesang reported that guttering replacement has been delayed. The Council noted tath outdoor gym equipment would be a useful addition to the play area.  

  1. Police and Neighbourhood Watch           

No news.                            

  1. School Governors 

No news.  

  1. Grass and Cemetery  

The Council noted the recent facebook post about a crack in the wall surrounding the cemetery and will  forward to the Church.  

  1. Charity of Mary Jones 

No news.  

  1. Parish Magazine  

See 2409.07. 

  1. Greyfield Wood  

C Lindley reported that ash cutting is taking place, some tree fall due to the wet and wind, and strimming is taking place.  

  1. Environmental Group  

R Lane reported a quiet Repair Cafe with 13 items seen and 10 fixed.  A stall was held at the Village Day which recruited new members.  Two bat walks took place, and one planned for tomorrow, the bike surgery is continuing, and the cemetery meadow is due to be scythed.  

  1. Parish sweeping  

The Council agreed to request a cost to clear the footpath from Butlass Close to Southover Road.  

  1. Highway/footpath Issues – {TO RESOLVE] to consider and decide purchase of more durable speed camera signs and to have them fixed professionally 

Resolved to approve the purchase of 3 signs at £54.99 fixed professionally, with fixing sites identified as Hallatrow HIll  and Paulton Road.  The Council agreed to consult with the speed watch team on locations.  

  1. Transport/buses  

The Council noted a new timetable came into effect on 1 September.  

  1. Neighbourhood Plan 

S Gould reported that the plan is through to the second part of the consultation with the next stage being an independent examiner report and then finally a referendum.  

  1. Streetlighting 

No news.  

  1. Rosewell Home 

See 2409.14. 

  1. Church Farm 

No news.  

  1. Councillor vacancies 

The Council noted one vacancy and any interested residents to contact the Clerk or any Councillor.  

  1. Improving Communication with the community 

The Council noted feedback from facebook works well and engagement via the News & Views. 

  1. Hallatrow polling station 

The Council noted that the decision for no polling station in Hallatrow was made by electoral services.  

  1. Village planters funded by Ward Councillor fund 

Ward Cllr Morgan to chase up the transfer of funds.  

2409.16 Correspondence 

1) Request via online form re extending double yellow lines from main road to Eastover Road due to cars parking near Eastover Road entrance causing vision issues for traffic entering and leaving Eastover Road 

The Council agreed that extending the lines was not necessary.  

2409.17 Items for next meeting 

Six-month budget report 

2409.18 To note future meetings 

GDPR training – 17 September 2024 7.30pm online 

Parish Liaison meeting – 18 September 2024, (Keynsham) 6.30-8.30 pm 

Date of next meeting – 8 October 2024     

Kate Fuglesang Chair Kirsty Headlong Clerk